How to better coordinate the staff seating plan


Where people sit matters. but there is no need to panic, help is here. Photo: via


One word: software.

Whether a change in office layout is to be implemented or a move to a new location is imminent some form of space planning is always required. If arranging where people sit falls within your job description, then you will be familiar with the upheavals caused (the drama!) and we are sure you’ll never be far from a large paper plan and several highlighters. Thankfully for you, several software solutions have been devised to omit the chaos that can occur with a new office design.

Workspace allocation software has been around for a few years but we are now seeing it being more widely employed – it is not just for the “tech-savvy”. There are a number of different types on the market but the basic principle of the software is the same – it can track all your employees in real time, desk by desk as well as producing a schedule of all the assets that are required to support the individual employee (furniture, PC’s, laptops, phones etc.). It presents the information in an easy-to-read format, either digitally or in hard copy.

This means with it you can plan moves, model different space scenarios and identify space redundancy at the click of a button. It seems it is especially useful in activity based workplaces where the software can display, in real time, individual staff locations; allow staff to book desks and meeting rooms, notify IT of moves and provide staff with a location directory within the office. As a starting point, the three products we suggest you take a look at are:


  1. OfficeSpace
  2. QFM
  3. Qube


Happy planning!


If you would like to read more in the Unraveling your office design dilemmas series take a look here